AI Use Statement Template
Organizations increasingly need to explain how artificial intelligence was used in the creation of a product, document, or piece of content.
Publishers, regulators, customers, and investors are beginning to ask simple but important questions:
- Was AI used?
- How was it used?
- Who approved the final result?
An AI use statement provides a clear and structured answer. It documents the role of AI systems while affirming human responsibility for the final work.
This page explains what an AI use statement is, when you might need one, and provides example language you can adapt for your own projects.
What an AI Use Statement Is
An AI use statement is a short declaration describing how artificial intelligence tools were involved in producing a particular work.
It typically addresses three things:
- Whether AI tools were used
- What role those tools played
- Whether a human reviewed or approved the final result
An AI use statement does not assign authorship or legal responsibility. Instead, it clarifies the process used to produce the work.
In many cases it becomes part of a broader provenance disclosure, which records the origin and development history of a work.
When Organizations Need One
Companies and product teams increasingly include AI use statements in situations such as:
Product documentation
Explaining whether AI systems assisted in drafting or generating material included in a product.
Research or technical publications
Many journals now require authors to disclose the use of generative AI tools.
Marketing and media
Organizations sometimes disclose when AI tools were used to assist with writing, imagery, or analysis.
Investor or procurement due diligence
Buyers and partners may ask how AI systems are used in the creation of products or reports.
Internal governance
Companies adopting AI tools often document how those tools may be used and how outputs are reviewed.
Example AI Use Statements
The exact wording depends on how AI tools were used.
Example 1: AI used for drafting assistance
Artificial intelligence tools were used to assist in drafting portions of this document. A human author reviewed, edited, and approved the final content before publication.
Example 2: AI used for analysis or organization
Automated systems were used to assist with analysis and organization of source material. All conclusions and final content were reviewed and approved by a human author.
Example 3: AI used to generate initial content
Generative AI tools were used to produce initial draft material. The final content was reviewed, edited, and approved by a human responsible for the work.
Example 4: AI used for formatting or editing only
Automated tools were used for editing and formatting assistance. The substance and final form of the work were determined by a human author.
What an AI Use Statement Should Include
A useful statement generally answers three questions.
Was AI used?
State clearly whether automated tools assisted in producing the work.
How was AI used?
Explain the role played by those tools, such as drafting assistance, summarization, analysis, or formatting.
Who approved the result?
Clarify that a human reviewed and authorized the final output.
These elements allow readers to understand the role of AI without overstating or misrepresenting its involvement.
From AI Use Statement to Provenance Disclosure
An AI use statement is often just one part of a broader record describing how a work was created.
A provenance disclosure expands on this by documenting:
- the tools involved
- the role of automation
- the human review process
- the basis for the declaration
This creates a consistent and auditable record explaining the origin and development of the work.
Generate a Structured Disclosure
If you need a formal document describing how AI was used in producing a work, you can generate a structured provenance disclosure.
Closing
As AI tools become a routine part of product development, writing, research, and design, organizations increasingly need clear and consistent ways to explain how those tools were used.
An AI use statement provides a straightforward way to communicate that information while preserving transparency and human accountability.
In some situations, though, a short statement is not enough. If a document may face publisher review, procurement diligence, legal or compliance scrutiny, investor questions, or internal approval requirements, people often need a fuller record of what happened, who reviewed it, and what basis supports the statement being made.
That is where Provenance Disclosure fits. It helps you generate a more formal disclosure that records the role of AI, the role of human review, and responsibility for the final result in a more durable and reviewable format.